This privacy policy explains how London Events Photography (“we”, “us”, “our”) collects, uses, and protects your personal information when you visit londoneventsphotography.co.uk (the “Website”) or use our photography services. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
If you have any questions about this policy, please contact us using the details in the “Contact Us” section below.
1. Who We Are
London Events Photography is a photography business based in London, providing event and portrait photography services. For the purposes of data protection law, we are the “data controller” of the personal information described in this policy.
2. What Information We Collect
We may collect and process the following types of information:
Information you give us directly:
- Name, email address, phone number, and postal address
- Event details (date, venue, guest count, type of event)
- Payment and billing information
- Any other information you provide when you contact us, book our services, or communicate with us
Photographs and images:
- Photographs and video taken at events, portrait sessions, or shoots you book with us, which may include images of you, or other guests
Information collected automatically via our Website:
- IP address, browser type, device information
- Pages visited, time spent on the site, and referral source
- Cookie data (see Section 6)
3. How We Use Your Information
We use your personal information for the following purposes:
| Purpose | Legal basis |
|---|---|
| Responding to enquiries and providing quotes | Legitimate interests / pre-contractual steps |
| Booking, delivering, and invoicing photography services | Performance of a contract |
| Editing, storing, and delivering your photographs | Performance of a contract |
| Using selected images in our portfolio, website, and marketing materials | Performance of a contract |
| Sending marketing communications (e.g. offers, newsletters) | Consent |
| Website analytics and improving our services | Legitimate interests / consent (cookies) |
| Complying with legal and accounting obligations | Legal obligation |
Use of photographs for portfolio and marketing
We may wish to feature photographs from your event or session in our portfolio, on our website, on social media, or in other marketing materials. We will always seek your explicit consent before doing so, typically at the time of booking or shortly afterwards. You can:
- Decline to have your images used in this way
- Withdraw consent at any time after giving it, by contacting us — we will remove the relevant images from public use going forward, though we cannot always guarantee removal from third-party shares, caches, or prints already distributed
Where an event involves guests other than the person who booked us, we rely on the client to inform guests that photography will be taking place and to pass on any objections to us.
4. Who We Share Your Information With
We do not sell your personal information. We may share it with:
- Service providers who help us run our business, such as cloud storage providers, gallery/delivery platforms, payment processors, printing labs, and email/CRM providers
- Professional advisers, such as accountants, where necessary
Any third parties we work with are required to protect your information and use it only for the purposes we specify.
5. Where We Store Your Information
Photographs, contact details, and booking information are typically stored using secure cloud-based services. Some of these providers may be located outside the UK or European Economic Area (EEA). Where this is the case, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your information in line with UK GDPR requirements.
6. Cookies and Analytics
Our Website uses cookies and similar technologies to:
- Enable core website functionality
- Understand how visitors use our Website (via analytics tools such as Google Analytics)
- Improve our content and user experience
When you first visit our Website, you will be asked to consent to non-essential cookies via a cookie banner. You can manage or withdraw your cookie preferences at any time through your browser settings or our cookie consent tool.
Analytics data is generally anonymised or pseudonymised and used in aggregate to understand website performance; it is not used to identify you personally.
7. Contact Forms
If you get in touch via a contact or enquiry form on our Website, we will use the information you provide (such as your name, email, and message) solely to respond to your enquiry and, if you proceed, to arrange our services. We will not add you to marketing lists without your separate consent.
8. How Long We Keep Your Information
We retain personal information only for as long as necessary for the purposes set out in this policy, including:
- Booking and financial records: typically retained for 6 years to meet HMRC and accounting requirements
- Photographs delivered to clients: retained for a reasonable period to allow re-delivery on request, after which they may be archived or deleted
- Enquiries that don’t proceed to a booking: typically deleted after 12 months
9. Your Rights
Under UK GDPR, you have the right to:
- Access the personal information we hold about you
- Rectify inaccurate or incomplete information
- Erasure (“right to be forgotten”), in certain circumstances
- Restrict processing of your information
- Object to processing based on legitimate interests or for direct marketing
- Data portability, to receive your data in a portable format
- Withdraw consent at any time, where processing is based on consent (e.g. marketing or portfolio use)
To exercise any of these rights, please contact us using the details below. You also have the right to lodge a complaint with the UK’s data protection regulator, the Information Commissioner’s Office (ICO), at www.ico.org.uk or by calling 0303 123 1113.
10. Security
We take reasonable technical and organisational measures to protect your personal information against unauthorised access, loss, or misuse, including secure storage, access controls, and password protection.
11. Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised “last updated” date.
12. Contact Us
If you have any questions about this privacy policy or how we handle your personal information, please contact us.